Sixth Form Coordinator & Administrator

Tentative interview date : 19th June (AM)

Early application is encouraged as we are hoping to interview and appoint as soon as possible.  School 21 reserves the right to close applications early and make an appointment at any stage.

Six21

This is an exciting opportunity to be a core contributor to the development of our successful sixth form. We are an oversubscribed selective sixth form which has been rated as “Good” by OFSTED. We are an inclusive sixth form, and have students attend from across London and the surrounding areas. We are looking for a talented and ambitious individual who will add capacity and dynamism to our team and help us to achieve Outstanding.

Purpose of the role:

• To provide effective, efficient and professional administrative support to the school with a particular responsibility and focus for the sixth form.
• To provide communication support, including phone calls, emails, meeting and calendar scheduling, website updates and letter typing.
• Be the first point of contact for parents and carers of sixth form students.
• To lead and manage the organisational aspects of the enrolment process.
• Support with the tracking and monitoring of attendance daily, following up with parents where students are absent.

Administration

• Manage all internal and external communications, including sixth form inbox and social media, and maintain good relationships with key stakeholders. You will be the first point of contact for students, staff and parents wishing to engage with the sixth-form. 
• Manage and maintain accurate records and data for prospective and current students using the schools MIS.
• Manage student attendance including updating SIMS with information shared by parents. 
• Maintain and implement efficient and effective office management and filing systems.
• Monitor and maintain a level of equipment within the core six form team.
• Support head of years in the production of attendance and behaviour reports.
• Be responsible for the distribution of all correspondence and information regarding the sixth form.
• Manage the system for enrolment into the sixth form. 
• Keeping the schools MIS up to date and printing and distribution of student timetables.
• Devise develop and implement necessary procedures and systems to assist and improve the orderly running of the sixth form administration.
• Ensure Six 21 website is correct and up to date.
• To work collaboratively across all administrative teams
• To work collaboratively to respond to telephone and face to face enquiries in an efficient and professional manner both on reception and the main Student Services office
• Establish, maintain and manage all procedures with regard to student bursary funding.

Marketing 

• Oversee and manage the application process and marketing of the sixth form to prospective students and link institutions. This will include oversight of promotional and recruitment activities, liaising with internal and external stakeholders. 
• Oversee running of internal promotional events and attend external relevant ones where necessary, some of which will require out of hours work for which time off in lieu will be given.

Post-18 Programme.

• Coordinate the sixth form careers programme including, supported by the Head of Six 21, arranging and seeking opportunities for students to learn about universities as well as alternatives to traditional pathways such as apprenticeships. Arranging visits out of school and visitors to come to school. 
• Assist with the university admissions process (UCAS) including providing administrative support with summer results day and clearing. 

Other

• Attend relevant meetings with the sixth-form team and wider school community. 
• Provide supervision to students where necessary.
• Undertake first aid duties
• Duties 

Essential

• Strong organisational skills.
• Excellent communication skills both written and oral. 
• A passion for working with young people
• Educated to A-Level or relevant experience
• A minimum of a grade C in GCSE English and Maths or equivalent 

Desirable

• Admin experience within a school environment 
• Knowledge of SIMS/ARBOR
• Knowledge of Microsoft Office/Google Suite
• A working knowledge of google drive 

Personal qualities

• A professional yet approachable manner 
• Attention to detail, adherence to standards and ability to work to deadlines
• The ability to work calmly and professionally under pressure
• Able to work well independently and also within a team
• An interest and desire to work with and support young adults as they navigate their teenage years and prepare for their future lives. 

For more information please visit www.school21.org.uk or e-mail Alex Johnson, Head of Six21, at [email protected].

School 21 is an equal opportunities employer and is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.